Difference Between Office 2013 Suites and Office 365

2013mohbI get this question about the difference between the Office 2013 suites and Office 365 more than any other question. The main two differences have to do with “the cloud” and your ownership.

Microsoft Office is still the name Microsoft uses for its familiar productivity software. Office suites have traditionally included applications such as Word, Excel, PowerPoint, and Outlook. All Office 2013 suites include the latest versions of the applications, for use on a single PC.

Microsoft uses the name “Office 365” for products that include cloud services, such as additional SkyDrive online storage, Skype minutes for home use, Lync web conferencing or Exchange Online hosted email for businesses. Cloud services are features that are enabled over the Internet.

Some Office 365 plans also include the full-featured Office 2013 applications, which users can install across multiple computers and devices. Some Office 365 plans do not include the full-featured Office 2013 applications. Consequently, one gets stuck with limited "cloud" versions of familiar Office applications like Word and Excel.

All Office 365 products, such as Office 365 Home Premium, are paid for on a subscription basis, annually. Active subscribers will receive future rights to version upgrades as a benefit of their subscription. One pays for Office 365 every year.

Office 2013 suites require a one time payment. After payment, one owns the license to an Office 2013 product in perpetuity; in other words, forever.

I still use Office 2002, a product I paid under a hundred dollars to acquire, on some of the computers I own. But my standard, Office 2007 that I purchased one time in 2008, gets all my work done without any issues.

So, pay one time and own forever a Microsoft Office suite, preferably on DVD; or pay forever for Microsoft Office 365 adding a bit of cloud stuff, most of which one can get free already.

Move To A New QuickBooks Server

contactI recently responded to a request about using a Mac as a server. It got me to thinking about two things; how much I like Macs and how I move client’s QuickBooks to a new QuickBooks server after a hardware upgrade. I hope this information helps you out.

My response:

I also like Macs except when it comes to QuickBooks. You may have picked up on the fact that I always install a full version of QuickBooks on the server; never using Intuit’s “server install only” option for QuickBooks. Consequently, Mac is not an option for me. Intuit allows for a free extra server install in their licensing. I developed my XP Pro server installation as a reasonably inexpensive alternative to hosted QuickBooks, Windows Server operating systems/hardware installs and Apple or Linux installs.

For several years now, I’ve used my own methodology to move QuickBooks from a desktop or old server to a new server. I always use unique folders for each unique group of companies. I evaluate and enumerate the existing company files folder to see what I’m working with. Every company has their own unique mess. Once I’ve figured out the mess, I plan the cut-over date and build the new server including the new folder structure. Just prior to cut-over, I complete a fully verified backup of each company file. I will generally rebuild the company files when they do not verify. On many occasions, especially with large files, the company accountant will need to back out transactions or clean up the data before the file will verify.

Upon cut-over to the new server, I perform a restore from the verified QuickBooks backup file, moving unique companies into their respective new folders. Then, I go back to pick up custom reports, invoices, images, etc in their folders, like “QuickBooks Letter Templates”, “[company file name] – Images”, “Templates” as well as other folders with names relative to past versions. I will also pick up any shipping databases or other third party add on files. Finally, I copy the entire contents of the old company files folder to a unshared location on the server from where I can get anything that might be found missing several days after the cut-over.

Folks have a habit of placing task lists, spreadsheets, pdf docs and other extraneous files in the company files folder. I will copy those over to a shared “Accounting” folder and train users to place any accounting related support documents in that folder. In spite of that, I still see stuff land in the QuickBooks company file folders when I’ve returned weeks or months later.

On a side note, I’ve stopped using “Q” as a mapped drive letter. Microsoft reserved “Q” for their click to run software. Seems that everyone gets Microsoft Office from click to run these days. Consequently, I go to each client computer and map the server shared QuickBooks company files folder to a new drive letter.

H&R Block At Home Premium 2011 Discount

I find H&R Block At Home Premium software the best tool to use to complete my taxes. As a long time customer of H&R Block, I’m accustomed to the bombardment of email offers for discounts on H&R Block software at this time of year. But, I’ve recently noticed that I’ve not received any discount offers. So, I set about to find the software on the H&R Block website. Then, I noticed the change to promoting the online versions. For some reason (money) H&R Block is attempting to force H&R Block At Home Premium users to use the online version of their software. Looks like their installable versions of software are becoming relegated to the back burner.

I actually went back to the email from which I purchased the software last year. By clicking the purchase link, I landed back on the H&R Block At Home Premium shopping cart location. Unfortunately there are no discounts. So, I set about searching for the best discount on H&R Block At Home Premium + State 2011

I located the best discount for H&R Block At Home Premium + State 2011 software at Amazon. Not only is it the best price on H&R Block At Home Premium but it’s a quick download so you can be up and running without a trip to the store or waiting for a CD to arrive by mail. So, I wanted to share my find with you. Click here for the best H&R Block At Home Premium + State 2011 discount.